How to Select the Perfect Event Venue?
1. Start With Your Guest List
Your venue size depends on your guest count.
✅ If you’re inviting 30 people, you don’t need a 200-seater hall.
✅ If you’re inviting 100+, you need enough space for tables, flow, and extras (like a dance floor, DJ, etc.)
💡 SA Tip: Many venues in SA charge per person or have minimum guest count pricing—so your numbers impact the cost directly.
2. Know Your Vibe
What’s the mood of your event?
🎉 Glam & Elegant: Hotel ballrooms, rooftop venues
🍷 Intimate & Classy: Wine farms, private estates, restaurants
🌿 Boho Picnic Vibes: Botanical gardens, Airbnb backyards, nature reserves
💼 Corporate & Professional: Conference centers, co-working spaces, modern function venues
Choose a venue that matches the aesthetic you’re going for.
3. Ask What’s Included
Don’t get blindsided by hidden costs!
Ask:
Do they include tables, chairs, cutlery, linen?
Do they allow outside catering/vendors?
Is there an in-house coordinator?
Do they have a kitchen on-site?
Do they offer generator or inverter for load-shedding?
💡 Eventistry Pro Tip: Venues that include décor or coordination can save you a lot—but you want to make sure their style matches yours.
4. Check the Accessibility
📍 Where is it located?
🚗 Is there safe parking or shuttle options?
👩🦽 Is it accessible for older guests or parents with strollers?
🛌 Is there nearby accommodation if it’s out of town?
💡 SA Tip: If the venue is far from major cities (like a farm in Paarl or a resort in Magaliesberg), consider transport packages for guests.
5. Think About the Weather
For outdoor events:
Does the venue offer a marquee or indoor backup space?
Is there enough shade or airflow for hot months?
What’s the wind/rain plan?
🌦️ Bonus: Ask when the venue looks best (some gardens bloom in spring, others are bare in winter).
6.Trust Your Gut (and the Reviews)
When you walk into a venue, do you feel inspired? Comfortable? Excited?
Always check:
Online reviews
Instagram geotags
Past event photos
The vibe and responsiveness of the staff