Invitations, Stationery & Signage
1. 🎯 Start With the Event Theme & Tone
Before choosing a font or paper thickness, define:
The vibe: Luxe, rustic, romantic, modern, boho, whimsical?
The colour palette: Let your invitations and signage reflect your event hues.
The level of formality: “We cordially invite you…” vs “Come party with us!”
Think of your invitations as a sneak peek—if your event were a Netflix series, this is the trailer.
2. ✉️ Invitations: Digital or Printed (or Both)?
🖨️ Printed Invitations:
Ideal for weddings, milestone birthdays, and formal events.
Tangible and elegant—great keepsake.
Consider: paper stock, finish (matte, glossy, foil), envelopes, and postage.
📧 Digital Invitations:
Great for baby showers, casual parties, or eco-conscious hosts.
Easy to track RSVPs (especially with platforms like Eventistry Society 👀)
Cost-effective and fast.
Hybrid Approach:
Formal invites printed for VIPs, digital sent to the rest.
Paper for the grandparents, WhatsApp for the cousins!
3. 🗓️ Timeline for Sending
Item When to Send
Save-the-Dates 6–12 months before (for weddings, destination events)
Invitations 6–8 weeks before local events; 10–12 weeks for destination
RSVPs Deadline 3–4 weeks before the event
Reminders 1 week before (digital only)
Need to make a guest list & tracker? I can whip up a spreadsheet or template if you'd like!
4. 📋 Essential Stationery Elements
Depending on the event, you may need:
Menus (individual or one per table)
Programs (especially for weddings or ceremonies)
Name/place cards (assigned seating)
Table numbers/names
Thank you cards (handwritten = heartfelt!)
Favor tags or labels
Keep fonts and design cohesive with the invites. It creates a luxe, polished flow.
5. 🪧 Signage: Your Silent Host
Signage should be stylish and functional. It directs, welcomes, and delights!
Must-Have Signs:
Welcome Sign – “Welcome to Taylor’s Boho Bash” or “The Wedding of Tania & Magic”
Order of Events – Helpful for timing (especially outdoors!)
Seating Chart – For formal meals or big guest lists
Bar/Menu Signs – What’s being served? Yum!
Photo Booth or Hashtag Sign – "Snap it, tag it: #EventistryMoments"
Restroom Directionals – For large or outdoor venues
Materials to consider:
Acrylic, wood, chalkboard, mirror, printed foam board, fabric banners, LED neon, etc.
Your signage is part function, part selfie backdrop.
6. 🧠 Tips for Keeping it All Cohesive
Stick to 2–3 fonts and your core color palette.
Keep tone consistent across all pieces (funny, elegant, warm, formal).
Include your logo or event icon where relevant.